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We at Winningtemp AB(”Winningtemp”, “we”, ”our” and ”us”) care about your privacy and want you to feel safe when we process your personal data.

In this privacy notice we want to inform you who interact with us in different situations, e.g.as a representative of our current or potential customer, supplier or partner.This privacy notice also applies to you who visit our website or communicate with us on social media.

With this text we provide information on how and why we process your personal data. We also describe your rights, the legal basis for processing and the storage period for which we keep your personal data.

In short: Why do we process your personal data?

When we refer to “your organisation” in this privacy policy, we refer to your employer or the organisation that you represent. We will only process data about you in your professional role, which for example means that we will only send marketing to your organisation and not to you in your capacity as a private individual.

From where do we collect your personal data?

We collect your personal data directly from you, for example when you contact us. We may also collect your personal data from your organisation, e.g. if one of your colleagues state you as the organisation’s representative.We will also collect your personal data from other sources in the following situations:

-      If you represent a potential customer, supplier or partner (i.e. a business lead), we may collect your personal data from the internet or a third-party service.

-      If you use our website, we will  collect information on your browsing of our website to analyse your use of our website.

The personal data you need to provide to us

In general, and with some exemptions, you are not required to provide your personal data to us. You find a description of when you are needed to provide your personal data in the charts below when the so called legal basis is stated to be ”Legal obligation”. If you don’t provide such personal data to us, we at Winningtemp will not be able to administrate our relationship with your organisation or fulfil the agreements with your organisation.

Detailed description on how we process your personal data

The below charts describe in detail why we process your personal data, what personal data we process, when you need to provide the personal data to us and the legal basis for our processing. The legal basis is the basis for processing your personal data according to the GDPR. You will also find information about how long we process your personal data.

Don’t hesitate to contact us if you have any questions regarding our processing of your personal data. Our contact details can be found in the beginning of this privacy notice.

If you interact with us without having a business relationship with us, represent a business lead or visit our social media

If you are in contact with us without having a business relationship with us, e.g. by contacting us through our chat or contact forms on our website or by sending us an e-mail or a message at our social media account, we will process your personal data as we describe in the charts below. We process the personal data which you provide to us and information from your social media account (if you use such account to communicate).

When contacting us through a social media platform, we suggest you also familiarise yourself witht he privacy information of that platform.

To Communicate with you
What processing we perform what personal data we process our legal basis for processing

- Communicate, e.g. via e-mail, our chat or any of our contact forms on our website

- Communicate via social media, e.g. if you make a comment on our site or our wall

- Answer your questions and give you the best service

Information you provide to us, e.g. name and contact information

If you visit our social media accounts (e.g. our Instagram) we also process:

- Information from your profile on the social media in question (user name and any picture you have chosen for your account)

- Other information regarding the matter for which you contact us

Legitimate interest

The personal data will be processed based on our legitimate interest to communicate with you who have contacted us.

Storage period: We will delete your personal data regularly.

• Communication with us via our website or in e-mails will be deleted once a year, if we do not have an ongoing relationship or communication with you. Chat history will however be deleted within [one day].

• Your comments and communication with us on social media can be deleted by you at any time. We will remove posts or comments which are in breach of the rules of the platform or in conflict with legislation as soon as possible.

To enable your organisation to try Winningtemp
What processing we perform what personal data we process our legal basis for processing

- - Enable you to sign up for a free trial with Winningtemp

- To verify that you are not a robot when you sign up by using a service provided by Google

- Contact you if we find that your organisation is a business lead

- Information you provide to us when signing up (name, e-mail, organisation belonging and telephone number)

- When you tick the box “I´m not a robot” we will process technical information to verify that you are not a robot

Legitimate interest

The personal data will be processed based on our legitimate interest to facilitate our free trial with Winningtemp.

Storage period: We will delete your personal data after three (3) months from when the free trial period has ended. If we find that your organisation is a business lead, we will store your personal data for one year.

The chart below describes how we process your personaldata if you subscribe to our newsletters. We gather your personal data directlyfrom you and provide some personal data ourselves by analysing how you use ournewsletters.
To send newsletters
What processing we perform what personal data we process Our legal basis for the processing

- Send information about news, marketing, offers and invitations (“newsletters”) to you who have chosen to subscribe to our newsletters

- E-mail address

- Name

Legitimate interest

Legitimate interest The personal data will be processed based on our legitimate interest to send the newsletters you have stated that you wish to receive.

- Improve and develop our newsletters by analysing how you open them and what you click on in the newsletters

Do you want to read more about this type of analysis? You find a more detailed description of this in our information about cookies.

- Information about how you open our newsletters and what you click on

- IP-address

- E-mail address

Consent

The personal data will be processed based on your consent. You can withdraw such consent at any time.

Storage period: You can choose to unsubscribe or object to receiving newsletters and marketing at any time. If you object to receiving marketing from us, we keep track of this in our “unsubscribe-list” to avoid sending you any further marketing material.

If you visit our website

We analyse how our website is used and show you relevant marketing on social media and other websites you visit based on such analysis. This means that your personal data is processed when you visit our website. To protect your privacy, we have taken measures to avoid identifying you when you visit our website. For instance, we only store an encrypted version of your IP address to reduce the risk of being able to identify you.

When you visit our website, we will gather your personal data from your device and from the companies we cooperate with (see below).Such companies will also use previous information they have about you to show you interesting offers.

When you use our website, we will gather personal data by using cookies. How we do this is described in our text about cookies which you find here.

To analyse how our website is used
What processing we perform what personal data we process Our legal basis for the processing

Analyse how you use our website to improve our website and services. To do this we use the analytic service from Google Analytics

The analytic service means that we place a random ID on your device to distinguish your device from other visitors and to acknowledge patterns in how our website is used. We will however not know who you are

The personal data we gather will be used e.g. to optimize functions and to adapt the websites to suit our visitors

- An encrypted version of your IP address which we at Winningtemp can’t connect to you as an individual

- Information about your device/browser (which area in the country you use our website from and which screen resolution you have)

- Information about your activities on the website

- Other information Google has about you, e.g. information about from which site you found us

Consent

The personal data will be processed based on your consent. You can withdraw such consent at any time.

You can prevent Google Analytics from using your personal data by downloading and installing this browser add on

Storage period: We will store your personal data for a period of 180 days after your visit on our website. Google will continue to store your personal data for their own purposes and Google will inform you separately about such storing. For more information, please visit our cookie policy.

To show you marketing from us that is relevant to your organisation
What processing we perform what personal data we process Our legal basis for the processing

- Market our services by showing you offers we believe you or your organisation are interested in

We show you such marketing on Google (including YouTube), Facebook (including Instagram), Twitter and/or LinkedIn. You see marketing based on information that these companies have about you beforehand (so called profiling*)

- Share information about you with Google (including YouTube), Facebook (including Instagram), Twitter and/or LinkedIn so that these marketing services will have information about which type of visitors that are interested in us

- An encrypted version of your IP address which we at Winningtemp can’t connect to you as an individuall

Thereafter you will see search results and ads based on:

- An analysis of how you use our website

- Information that the marketing services we use have about you from before, e.g. information about from which site you found us

Consent

The personal data will be processed based on your consent. You can withdraw such consent at any time.

The personal data will be processed based on your consent. You can withdraw such consent at any time.

Here you can make choices about the marketing you see from Google and here on Facebook, under the heading “Ad settings”, you can choose which marketing you want to see on Facebook

Storage period: You will see marketing from us on other websites and on social media for a period of 180 days after your visit to our website. Google (including YouTube), Facebook (including Instagram), Twitter and/or LinkedIn will continue to process your personal data and will be independently responsible. Information on how long they store your personal data can be found in their respective privacy information.

*Profiling: We use so called profiling to be able to show you offers that are relevant to you and to provide you with customized marketing.We use profiling because without it, you would instead see offers and information which you are probably not interested in. You have the right to object to profiling as described below under the section explaining your rights.

If you represent our customer

To show you marketing from us that is relevant to your organisation
What processing we perform what personal data we process Our legal basis for the processing

- Negotiate and enter into an agreement with your organisation

- Administrate our relationship with your organisation (e.g. communicate with our customer)

- Information you provide to us, e.g. name, organisational belonging, position in your organisation, telephone number and e-mail address

Legitimate interest

The personal data will be processed based on our legitimate interest to negotiate and enter into an agreement with your organisation and to administrate the agreement.

Storage period: Your personal data will be removed if we conclude that we will not enter into an agreement with your organisation.

If your organisation becomes our customer, we will store your personal data for this purpose as long as your organisation is our customer, however for a shorter period if we receive information that you no longer represent the organisation.

To send newsletters
What processing we perform what personal data we process Our legal basis for the processing

- Send information about news, marketing, offers and invitations (“newsletters”)

- E-mail address

- Name

Legitimate interest

The personal data will be processed based on our legitimate interest to send newsletters to our customer.

- Improve and develop our newsletters by analysing how you open them and what you click on in the newsletters

Do you want to read more about this type of analysis? You find a more detailed description of this in our information about cookies.

- Information about how you open our newsletters and what you click on

- IP-address

- E-mail address

Consent

The personal data will be processed based on your consent. You can withdraw such consent at any time.

Storage period: We will process your personal data as long as your organisation is our customer, however for a shorter period if we receive information that you no longer represent the organisation.

You can choose to unsubscribe or object to receiving newsletters and marketing at any time. If you object to receiving marketing from us, we keep track of this in our “unsubscribe-list” to avoid sending you any further marketing material.

If you represent our supplier or partner

To enter into an agreement with your organisation and administrate our relationship
What processing we perform what personal data we process Our legal basis for the processing

- Negotiate and enter into an agreement with your organisation

- Administrate our relationship with your organisation (e.g. communicate with our supplier or partner)

- Name, organisational belonging, position in your organisation, telephone number and e-mail address

Legitimate interest

The personal data will be processed based on our legitimate interest to negotiate and enter into an agreement with your organisation and to administrate the agreement.

Storage period:Your personal data will be removed if we conclude that we will not enter into an agreement with your organisation.

If your organisation becomes our supplier or partner, we will store your personal data for this purpose as long as the organisation you represent is our supplier or partner, however for a shorter period if we receive information that you no longer represent the organisation.

If you participate in any of our events or webinars

To take photos/videos during an event and publish them on our website and social media
What processing we perform what personal data we process Our legal basis for the processing

- Take photos of you during an event

- Publish your photo on our intranet, our website or on our social media pages to be able to market our events

Your personal data will only be processed for this purpose after you have been given information about our publication of photos and if you have not objected to our processing.

- Your image, either in photos or video material

Legitimate interest

The personal data will be processed based on our legitimate interest to be able to document our events and make use of footage from the event for marketing purposes.

Consent

We will always ensure you give your consent according to Swedish act on Names and Pictures in Advertising if your photo or name is visible in our marketing

Storage period:If we have published a photo or video of you from our event on our intranet or website, the photo or video will stay published for [two years], unless you ask us to remove it before then.

Photos or videos of you that have been published on our social media pages will be published until you ask us to remove them.

If you or your organisation have any questions or queries

We always strive to keep a good relationship with your organisation and answer all questions you or your organisation may have. If you or your organisation have any questions, would want to make a complaint regarding one of our services or if we would have a claim against your organisation, we will process your personal data as described below. We will collect your personal data from you or your organisation or provide the information ourselves.

Note that an ongoing matter may mean that we cannot delete all your personal data after your request.

To handle any questions or complaints
What processing we perform what personal data we process Our legal basis for the processing

- Handle any questions, complaints or claims

- Personal data necessary in case of a claim, complaint or legal process/matter

- Name, organisational belonging, position at your organisation, telephone number, e-mail address, information concerning your organisation’s complaint or claim and other necessary information in relation to the matter

Legitimate interest

The personal data is processed based on our legitimate interest to handle a question, complaint and/or legal dispute in which you are the representative of a customer, supplier or partner

Storage period:We will store your personal data from the time the matter was initiated and for the duration of the potential dispute.

To comply with our bookkeeping and accounting obligations

To handle any questions or complaints
What processing we perform what personal data we process Our legal basis for the processing

- Store information in bookkeeping and accounting

- Name, history regarding payments made and other information that constitutes accounting records

Legal obligation

The processing is necessary to comply with legal obligations to which we are subject, i.e. bookkeeping and accounting legislation.

Storage period:We will store any document constituting bookkeeping material and personal data included therein for seven to eight years according to bookkeeping and accounting legislation. The regulation means that we store bookkeeping material until and including the seventh year after the end of the calendar year for the fiscal year to which the personal data relates.

If you object to receiving marketing from us

We will store information about you who have chosen to object to receiving marketing from us – see the below chart for information about this. We have received the personal data we store from you.

To handle any questions or complaints
What processing we perform What personal data we process Our legal basis for the processing

- If you have stated that you do not wish to receive marketing from us, we will store such information in an “unsubscribe-list” to make sure we do not send any marketing to you

- Name

- E-mail address

Legal obligation

The processing is necessary to comply with legal obligations which we are subject to, i.e. marketing law which require us to not send marketing material to individuals who have objected to receiving such marketing.

We cannot make sure you will not receive marketing from us without processing your personal data for this purpose and you are therefore required to provide your personal data to us.

Storage period:You will be listed in our “unsubscribe-list” until further notice.

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